Release 5.62

 

e-days is pleased to announce the release of e-days version 5.62. For a complete list of improvements and changes please see the list below. If you have any questions relating to the updates, please contact the support team:

Absence created of certain length – new alert type

1. This alert sends the day after an absence is created with a certain length. The booking may be for the past or future.
2. The length can be set to use calendar days or working days. Working days uses the duration field in the absence, e.g. two weeks off on a M-F rota is 10 days; calendar days uses the length from start to end of the absence, so will consider non-working days which fall between the absence days. 
3. Note that it does not send for absences which are edited to meet the criteria, only newly created absences.

If absence is an open record – modification

1. This alert sends when open absences are automatically extended to the current day, for absences which reach the length specified on the alert. 
2. These also have the new option for calendar vs working days. Working days will send when the duration of the absence reaches the total stated; calendar days will send when the number of days between the start and today (inclusive) reaches the threshold.

Occurrences of absence in the last twelve months – modification

1. This alert sends the day after an absence is booked which takes the number of occurrences of a certain absence type for the user in the last twelve months to the threshold.
2. There is an option to use linked absences, which counts any absences that have been linked as one occurrence instead of multiple. This is useful if e.g. two sickness absences were recorded for the same period of illness.
3. Now, if there are multiple absence types associated with this alert group, each one contributes an occurrence. E.g. if this is attached to Paid sickness and Unpaid sickness and one occurrence of each is recorded already, another occurrence of either will trigger the “three occurrences” alert.

Days since record created with status – modification

1. This alert sends x days after an absence is created with a certain status. The most common use for this is with the status Pending, to alert an admin to a request which has been left unactioned for several days.
2. It uses creation date, not edit date. If you set up an alert for Authorised status for 3 days, but it takes 5 days for a record to move from Pending to Authorised, no alert will ever send for this absence.

Many of the above alerts have a field for “match threshold or above”. This allows alerts to send every time they meet their condition for higher numbers. 

1. For occurrences, this means sending every time a new occurrence is recorded above the threshold.
2. For length, this means sending if an absence longer than the threshold is created.
3. For open absences, this means sending every day beyond the threshold.

When setting up your alert groups, remember to visit Absence type setup -> Edit an absence type -> Additional settings and link the alert groups which apply to this absence type.