Who this guide is for:
All system users (No special permissions required).
Overview
This guide explains how to book fixed or recurring working locations to communicate your schedule across the company.
How Working Locations Work
- Shows where you'll be working (office/home) on the shared calendar
- Overrides previous location bookings automatically
- Doesn't affect leave entitlements or absence reporting
How to Set Up Working Locations
1. Book a Fixed Date Location
- While on your Personal Dashboard or Group Calendar, click on Update Working Location (top-right, left of 'Book Time Off')
- Verify your name appears in For (or select another user if booking for them)
- Choose Working location from dropdown
- Ensure Fixed date is selected
- Pick date + daypart (Full, AM or PM)
- Add notes if needed
- Click Submit
To view the above GIF better, right-click and click on 'Open image in new tab'!
2. Book Recurring Locations
- Follow steps 1-3 above
- Select Recurring
- Set:
- Start date
- Daypart
- Frequency (e.g., "Every 1 week")
- Weekdays affected
- End date
- Click Apply
- Review summary > Click Submit
To view the above GIF better, right-click and click on 'Open image in new tab'!
Additional Information
Key Terms
- Daypart: Full day, AM, or PM selection
- Override: New bookings automatically replace previous ones
Permissions & Prerequisites
- No approvals required for bookings
- System admins must create locations first
Tips & Best Practices
- Use recurring bookings for regular patterns (e.g., every Thursday)
- Reminder: Cannot edit bookings - submit a new one to correct errors
- Pro Tip: Use the search function within the platform to quickly find features or settings.
Important Notes
- Warning: Template overrides Global settings
- No notifications are sent for location changes
- Locations appear only on the Group Calendar when the calendar toggle is ON