Who this guide is for: System administrators – Requires ‘System Admin’ role and Global Rota Setup permission
Overview:
This guide explains how to add new Calendar Events—such as training days or conferences—to your users’ calendars without blocking absence requests.
How Calendar Events Works:
Calendar Events place a small triangular marker on specified dates in user calendars (e.g. company-wide deadlines, workshops). They are purely visual and do not affect leave entitlements or booking rules.
How to Set Up Calendar Events:
- Go to Admin tools > Admin panel > Global > Calendar > Calendar Events.
- Click + Add New at the top of the page.
- Enter a Name for the event type and choose a Calendar Colour.
- Click Save at the top of the page.
- Under Event Occurrences, click + Add New.
- Enter the Date (DD/MM/YYYY) and optional Name for the first occurrence.
- Select whether the event is a Full day, Part day, or a Custom time period.
- Click Save or Save and add another to add more dates.
Additional Information:
- Calendar Event Group: The event type under which occurrences are listed.
- Requires ‘System Admin’ role and Global Rota Setup permission.
- Save buttons are at the top of Global pages.
- Tip: Use the search function within the platform to quickly find Calendar Events.
- Reminder: Calendar Events do not block absence booking on those dates.