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Calendar Event Setup - Importing Calendar Events

This guide has been created for system administrators.

Specific role permissions may be required, including: Global Rota Setup.


The calendar events feature allows for specific date events, for example training days or conferences, to be added as a marker in users' calendars. The calendar events appear as a small triangular marker in the calendar and do not affect the ability for a user to request an absence on the given day. This guide provides steps for importing Calendar Event dates to an existing Calendar Events group using a CSV file.

Step by step guide:

Downloading the sample CSV file.

  • Navigate to Admin tools > Admin panel.
  • Go to Global > Calendar event Setup.
  • Click the Import Calendar Events button.
  • Click the 'download sample' link in the guidance section at the top of the screen.

Editing the sample CSV file.

  • Open the downloaded 'CalendarEventsImportSample' file
  • Enter each required calendar event occurrence in a new row under the column headings, ensuring to remove the sample event data first
  • When all event occurrences have been added, save the CSV file, ensuring that the file type is not changed

n.b. only existing Calendar Event Group names can be used - if you wish to create a Calendar Event Group please follow our guide to creating a Calendar Event group by clicking here.

Uploading the completed CSV file.

  • In Edays, click the 'choose file' button and select the 'CalendarEventsImportSample' file.
  • Click the 'import calendar event' button to upload the CSV data.

Related Guides:

Calendar Event Setup - create a group and add dates

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