Who this guide is for: System administrators – Requires ‘System Admin’ role and Global Rota Setup permission
Overview:
This guide explains how to import calendar event dates (e.g. training days, conferences) into an existing Calendar Event Group using a CSV file.
How Calendar Event Imports Work:
Calendar Events let you mark non-absence items (deadlines, workshops) on user calendars without blocking leave. Importing via CSV lets you add many dates at once to a pre-created Calendar Event Group.
How to Set Up Calendar Event Imports:
Go to Admin tools > Admin panel > Calendar > Calendar Events.
Click Import Calendar Events and choose Download sample to save CalendarEventsImportSample.csv.
Open the CSV and remove the sample rows.
For each event, enter:
Column A: Exact name of the existing Calendar Event Group
Column B: Date in DD/MM/YYYY format
Save the file as a .csv.
Back in Calendar Events, click Choose File, select your edited CSV, then click Import Calendar Events.
Click Save at the top of the page to apply your changes.
Additional Information:
Calendar Event Group: A category for similar events (e.g. “Training Days”) that must already exist.
Requires ‘System Admin’ role and Global Rota Setup permission.
Tip: Use the search function within the platform to quickly find Calendar Events.
Reminder: Imported dates are added only after clicking Save.
Use the search function within the platform to quickly find features or settings.