Who's In/Who's Out
- Available filters: all the segments and time period.
- This widget answers such questions as: who in my workplace is in today? Who will be out next month?
- Counts all users in the filter regardless of permissions. Only names users who are within your Reporting User View.
- Users are off if they have absences or public holidays / custom days on the day, or they have no working time in the day. Otherwise, they are in. All absence types count towards being off.
Staff Turnover
- Available filters: all the segments and time period. The period can be last month, next month, next 12 full calendar months or last full calendar month.
- An HR manager can quickly see what percentage of colleagues have left their workplace within a given time period.
Formula: Turnover = (# users with a left date in period) / (# active users at start of period + # active users at end of period) * 2 * 100%.
E.g.
- If there are two users in a template, one leaves and is replaced, the turnover is 1 / (2 + 2) * 2 * 100% = 50%.
- If there are two users in a template, one leaves and is not replaced, the turnover is 1 / (2 + 1) * 2 * 100% = 66.7%.
- Counts all users in the filter regardless of permissions. Active users are calculated using the employment start date, but if users don't have an employment start date, the fallback of creation date is applied. Deleted users are not counted at all, so if a user was marked as a leaver during the period and then deleted, they will not contribute towards the active or left users.
- Starting on the first day in the period counts as employed at the start, and starting on the last day in the period counts as employed at the end.
Leaving on the first day in the period counts as employed at the start, but leaving on the last day in the period does not count as employed at the end.
Common Absence Types
- This one shows the top ten most common types of unplanned absence. It can act as a springboard to help the HR manager strategise on a plan to mitigate the effects of these most common types.
- Available filters: all the segments and time period. (Full months—e.g. if today is 16th June, Monthly shows all of May).
- The 'Count' figure on the right counts occurrences (not days). Only absence types with at least 1 occurrence display.
Staff Availability
- This widget shows the percentage availability of the user's team over a given time period. An HR manager could use this to plan ahead to prepare, for example, an eventuality in which only 40% of their team will be available in the next month.
- Available filters: all the segments and time period.
Short Term / Long Term Absence
- This widget is a stacked bar chart displaying the number of short and long term absences for the last 10 and future 10 days.
- Available filters: segments, absence types and short term cut-off point.
- A short term cut-off point set by the user can be customised within the filters, and the data will be plotted accordingly.
- Sum of absences below the short term cut-off, sum of absence equal to or greater than the short term cut-off (plotted daily).
- This widget allows an HR manager to spot trends in the absences. It can answer questions such as “Over the past 21 days, how many colleagues have taken short term sick leave”?
Absence Rate
- This widget shows the percentage of time that absences deduct from total available working time, for the last 24 months (data is plotted month by month).
- Available filters: segments, absence types and Absence reference rate.
- A flat, ideal absence reference rate can be customised within the filters and will be drawn on the graph.
- 100 * (days absent) / (Total working days based on rota).
- The point of this widget is that the HR manager can set an ideal rate that represents what is healthy for them: this is the reference rate. The graph allows them to clearly see how the real rate has varied above and below their healthy reference point over 24 months.
Individual frequency rate
- The percentage of individuals with at least one absence within the selected time period.
Show as a percentage the number of individual employees who have been absent during a period of time, you will need to use the individual frequency rate. Like the frequency rate, it doesn’t show the length of each sickness absence period. - Available filters: segments, periods and absence types.
- It is the number of users with an absence / The total number of users * 100
- This widget can answer a question such as “At a glance, what percentage of my workforce have planned to be absent over the next twelve months”?
Absence Frequency Rate
- The frequency rate calculates the average number of periods of absence per employee as a percentage. It gives no indication of the length of each sickness absence period, and no indication of employees who have taken more than one period of absence.
- Available filters: segments, periods and absence types.
- Number of absences in period / number of users in period * 100
- This widget deals with discrete absence requests. It seeks to answer such questions as “How many requests for absence did I receive in my company's busiest month”?.