Who this guide is for: System administrators – Requires 'System Admin' role and Recycle Bin permission
Overview:
This guide explains how to set up automatic permanent deletion of items in the Recycle Bin after a specified number of days. This helps keep your system tidy by removing old deleted records.
How the Recycle Bin Works:
When users, absence records, or documents are deleted, they are stored in the Recycle Bin. You can either restore these items or configure a retention limit to automatically remove them after a set period. Any items deleted by the retention feature will be permanently removed from the system.
How to Set a Retention Limit in the Recycle Bin:
Go to Admin Tools > Admin Panel.
Click Recycle Bin in the bottom-left area of the menu panel.
In the field labelled ‘Keep deleted items in recycle bin for __ days’, enter the number of days you want items to be retained.
Click the Save button to the right of the field.
If there are items older than your set limit, you’ll see a prompt:
Click OK to confirm deletion.
Or click Cancel to review those items first.
Additional Information:
Recycle Bin: Temporary storage for deleted records, users, and documents.
Retention limit: Automatically deletes items after the specified number of days.
Requires 'System Admin' role and Recycle Bin permission.
Tip: Regularly review the Recycle Bin before adjusting the retention limit.
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