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FTE - Full Time Equivalent (FTE) Overview

Who this guide is for: System administrators. Requires 'Users' permission.


Overview:
This guide explains how to set up Full Time Equivalent (FTE) for new users, enabling prorated entitlement calculations based on contracted hours.


How FTE Works:
FTE calculates entitlement allowances by comparing a user’s contracted hours to your organisation’s "full-time" hours (e.g., 40 hours/week = FTE 1). If a user works 20 hours/week, their FTE is 0.5, and their entitlements adjust accordingly based on the formula below:

FTE = 1 * (hours worked / full time hours)


FTE also ensures accurate adjustments if working hours change mid-year. This is based on the below formula:

((Full time entitlement x FTE 1) x (Half year / Whole year)) + ((Full time entitlement x FTE 0.5) x (Half year / Whole year))


Depending on how public holidays have been configured for your edays system, public holidays can be set to deduct from an associated entitlement element. Where a user's FTE level is changed, the allocation of the public holiday entitlement can be taken into consideration. If you are unsure of how your public holidays have been configured, please raise a Support ticket and our support team will provide further guidance.


Additional Information:

  • Key Terms:
    • FTE: Ratio of a user’s hours to your "full-time" benchmark (e.g., 20/40 = 0.5).
    • Proration: Adjusting entitlements proportionally to FTE.
  • Permissions: 'Users' role required to add/edit FTE.
  • Search Tip: Use the platform’s search bar to quickly locate User Overview or FTE settings.

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