Who this guide is for
System Administrators (Requires 'System Admin' role and 'Users' permission)
Overview
This guide explains how to assign public holiday groups to individual users' calendars, either by applying new groups or removing existing ones.
How Public Holiday Assignment Works
Public holiday groups can be inherited from Global or Template level, or assigned directly to users. Each date appears coloured on the calendar and may affect absence calculations.
How to Set Up Public Holidays for a User
- Navigate to Admin > Users > User Overview
- Use the search bar to find the required user and click Edit
- Open the Calendar tab
- Select Public holidays from the list above the calendar
- Click Apply public holidays
- From the Select drop-down, choose the dates you wish to add
- (Optional) Enter Active from and Active to dates
- Click the blue Apply button
- Review the assigned dates in the calendar preview
- Click Save all changes at the top of the page to finalise changes
Additional Information
Key terminology:
Public holiday group = Predefined set of holiday dates
Inherited holidays = Automatically applied from Global or Template calendars
Permissions required: 'System Admin' role and 'Users' permission
Best practice: Apply holiday groups at Template level for consistency across teams
Tip: Use the search function within the platform to quickly find features or settings
Reminder: Updating holidays may require recalculating future absences
Warning: Changes affect calendar and absence calculations