This guide is for System Administrators (Requires 'System Admin' role and 'Global rota setup' permission).
Overview:
This guide explains how to update existing rota patterns, which are fundamental to working period calculations and hours-based absence tracking in edays.
How Rota Pattern Updates Work:
Modifying rota patterns ensures accurate working period calculations. Changes may be needed to schedule updates or to align with Hours Per Day configurations.
How to Update a Rota Pattern:
- Navigate to Admin > Calendar elements > Rota patterns
- Search for the target rota pattern
- Click Edit on the relevant row
- Make required changes:
- For days-based: Adjust working day settings
- For hours-based: Update start/end times or duration; Apply fixed durations
- Click Save to finalise
Additional Information:
- Key terminology:
- Hours Per Day: Amount of hours equivalent to 1 working day
- Fixed duration: Predefined specific shift length (not dependent on the start and end times)
- Prerequisites: Requires 'System Admin' role and 'Global rota setup' permission
- Tip: Use the System Information report to audit affected users
- Best practice: Communicate schedule changes to impacted staff
- Critical reminder: Reapply updated patterns to affected users
- Warning: Changes may affect absence calculations and entitlements