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Amending an Existing Rota Pattern

This guide is for System Administrators (Requires 'System Admin' role and 'Global rota setup' permission).
Overview:
This guide explains how to update existing rota patterns, which are fundamental to working period calculations and hours-based absence tracking in edays.
How Rota Pattern Updates Work:
Modifying rota patterns ensures accurate working period calculations. Changes may be needed to schedule updates or to align with Hours Per Day configurations.
How to Update a Rota Pattern:

  1. Navigate to Admin > Calendar elements > Rota patterns
  2. Search for the target rota pattern
  3. Click Edit on the relevant row
  4. Make required changes:
    • For days-based: Adjust working day settings
    • For hours-based: Update start/end times or duration; Apply fixed durations 
  5. Click Save to finalise

Additional Information:

  • Key terminology:
    • Hours Per Day: Amount of hours equivalent to 1 working day
    • Fixed duration: Predefined specific shift length (not dependent on the start and end times)
  • Prerequisites: Requires 'System Admin' role and 'Global rota setup' permission
  • Tip: Use the System Information report to audit affected users
  • Best practice: Communicate schedule changes to impacted staff
  • Critical reminder: Reapply updated patterns to affected users
  • Warning: Changes may affect absence calculations and entitlements

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