This guide is intended for System Administrators
Overview:
Create custom holiday groups to organize public holidays by country, region, or entitlement rules.
How Holiday Groups Work:
- Containers for related holiday dates (e.g., "UK Bank Holidays")
- Assigned to user calendars to show relevant holidays
- Enable automatic entitlement deductions, if applied
How to Create a Group:
- Navigate to Admin Tools > Admin Panel
- Select Calendar > Public Holidays
- Click Add New
- Complete these fields:
- Name (e.g., "France Public Holidays 2024")
- Description (optional details)
- Colour (select display colour for calendars)
- Country (mandatory for feed imports)
- Affected Entitlements (toggle if public holidays deduct from leave)
- Public holiday contributes to time tracking (toggle if public holidays contribute to time tracking)
- Time tracking accrues entitlement while absent (if toggled, time still accrues over holiday period)
- Click Save
Additional Information:
- Key Terms:
- Country Assignment: Required for automatic date imports
- Affected Entitlements: Controls leave balance deductions
- Permissions Required: 'Global Rota Setup'
- Best Practices:
- Use clear naming conventions (Country + Year)
- Assign distinct colours for easy identification
- Set country before using import feeds
- Important:
- Groups require at least one date to be visible
- Country cannot be changed after creation
- Tip: Use the search function to avoid duplicate groups