Who this guide is for: System administrators – Requires ‘Rota Setup’ permissions.
Overview
This guide provides an understanding of the Rota section in e-days and the different rota types you can create.
What can I do with a Rota?
Rota patterns define when users are scheduled to work each week—for example, Monday–Friday for office staff or Wednesday–Sunday for hospitality teams. The rota tool supports:
- Days-based patterns (e.g. 4 days on, 4 days off)
- Hours-based patterns (drag-and-drop timeline for custom shifts)
- Night-shift patterns
Key Sections for a Rota
- Pattern
- Weekly: Standard weekly schedules (e.g. Mon–Fri or Mon–Thurs)
- Daily: Rotations based on days on/off (e.g. 4 on, 4 off)
- Cycle Length: Define “How many weeks/days in your pattern?”—useful for multi-week or rotating shifts (e.g. 3 weeks days, 1 week nights)
- Calendar Day View: Controls how the rota displays on the calendar
- Working Period
- 24 hours
- Custom: Define specific start/end times
- Pattern Application:Specify each day’s status:
- Not working
- Full day (uses the Hours per Day setting from Global → System Setup)
- Half day AM or Half day PM
Note: Where a day is set to Full or Half day, the duration corresponds to the Hours per Day configured at Global, Template, or User level under System Setup → Hours per Day.
- Hours-based Rota
- Create using the timeline bar: drag left/right to adjust duration.
- Override duration to account for unpaid breaks or custom shift lengths.