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Time Tracking - Submitting Digital Clock In / Clock Out

This guide is for System Administrators (Requires 'System Admin' role and 'Time Tracking setup' permission to make amendments) but has been designed to share with end users.
Overview:
The digital clock in/out feature provides staff with a self-service time tracking solution, replacing paper timesheets with automated time recording.
How Clock In/Out Works:
Users can record working times with one-click functionality, with automatic overnight shift handling and conflict prevention.
How to Use Clock In/Out:

  1. Locate the Clock in button (top menu on all user pages)
  2. Click to start recording time (uses current local time)
  3. Click Clock out to end time recording (uses current local time)

Key Features:

  • Time validation: Prevents same-minute clock in/out
  • Conflict prevention: Blocks clock-in during existing entries
  • Overnight handling:
    • <24h gap: Prompts to confirm overnight work
    • >24h gap: Allows new clock-in while keeping previous entry open
  • Midnight crossing:
    • Splits entries at 23:59/00:00 if overnight work confirmed
    • Allows manual finish time specification if not overnight

Example Scenario:
Lionel (cleaner for Pallas Accountants):

  • Records varying shifts across 3 northwest sites
  • Clocks in/out for each shift (including overnight Friday)
  • edays presents the time between clocking in and our for each shift
  • System automatically handles overnight confirmation once entered by Lionel

Additional Information:

  • Key terminology:
    • Open time entry: Active clock-in period
    • Overnight prompt: System confirmation for midnight-crossing shifts
  • Prerequisites: Time Tracking must be enabled
  • Tip: Ideal for mobile/multi-site workers
  • Best practice: Train staff on overnight shift recording
  • Reminder: Multiple open periods allowed if <24h apart
  • Warning: Midnight crossings require manual confirmation

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