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Time Tracking - Rest Periods

This guide is for System Administrators (Requires 'System Admin' role and 'System setup' permission).
Overview:
This guide explains how to configure and monitor EU Working Time Directive rest periods (minimum 11 hours daily) through Time Tracking compliance features.
How Rest Period Monitoring Works:
Automatically tracks gaps between shifts and flags violations in reports, supporting EU regulatory compliance.
How to Set Up Rest Period Rules:

  1. Navigate to Admin Tools > Admin Panel 
  2. Configure at preferred level:
    • Global > Time Tracking (organisation-wide)
    • Template > Source Template > Edit > Time Tracking (team-specific)
    • User > Source User > Edit > Time Tracking (individual exceptions)
  3. Set minimum rest hours (default: 11)

Key Functionality:

  • Daily checks: Measures gap between consecutive days' shifts
  • Weekly checks: Identifies longest break Monday-Sunday
  • Reporting: "Time Tracking Rest Period" report flags violations
  • Smart handling:
    • Days without recorded time auto-pass
    • Weekly checks accommodate Sunday workers

Implementation Notes:

  • Works independently from break settings
  • No retrospective data analysis
  • Overnight shift limitations exist

Additional Information:

  • Key terminology:
    • Daily rest: 11-hour minimum between days
    • Weekly rest: Extended break within 7-day period
  • Prerequisites: Time Tracking must be enabled
  • Tip: Combine with authorised period filters
  • Warning: Doesn't process pre-setup data
  • Best practice: Review reports monthly


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