This guide is for System Administrators (Requires 'System Admin' role with 'System setup', 'User Templates', and 'Users' permissions).
Overview:
Time Tracking is a premium feature for monitoring working hours, particularly useful for EU Time Directive compliance (e.g., in Spain/Germany) or timesheet management. Includes clocking in/out functionality and detailed reporting.
How Time Tracking Works:
Once enabled, Time Tracking can be configured at Global, Template or User levels, with various settings for entry methods, notifications, overtime awards and break rules.
How to Enable Time Tracking:
1. Global Level:
- Navigate to Admin tools > Admin panel > Global > Time tracking
- Check 'Enable Time Tracking'
- Configure additional settings as needed
- Click Save
2. Template Level:
- Navigate to Admin tools > Admin panel > Templates
- Edit the relevant template > Select the Time Tracking tab
- Set 'Enable Time Tracking' to Yes
- Configure settings as needed
- Click Save template
3. User Level:
- Navigate to Admin tools > Admin panel > Users
- Edit the relevant user > Select the Time Tracking tab
- Set 'Enable Time Tracking' to Yes
- Configure settings as needed
- Click Save user
Configuration Options:
- Time entry mode: Set the desired mode for time entry
- Notifications: Enable authorisation alerts
- Timesheet controls: Unlocking/editing permissions for user and authoriser
- Rota integration: Auto-populate from rota patterns or present a button to copy in manually
- Submission frequency: Weekly/Monthly
- Hour limits: Set daily/weekly maximums for time submissions
- Activities: Track time against specific tasks (tasks must be created first)
- Overtime Award: Auto-adjust entitlement provided by time worked over
- Breaks: Configure up to 5 mandatory break bands or general break settings
Additional Information:
- Key terminology:
- QR code clocking: Mobile app scanning requirement
- Break bands: Configured rest period rules
- Prerequisites: Feature activation required (contact customersuccess@e-days.com)
- Tip: Align settings with local working time regulations
- Best practice: Pilot with test users before full rollout
- Critical reminder: Enable relevant role permissions for front-end access
- Warning: Audit regularly to keep on top of data
Relevant guides:
Time Tracking - Accrual Pattern Set-up
Time Tracking - Enable Breaks
Time Tracking - Submitting Digital Clock In / Clock Out
Time Tracking - Creating Rota Sync
Time Tracking - Creating Activities
Time Tracking - Book Activities