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"Who's in Widget"

This guide is for System Administrators (Requires 'System Admin' role and 'Time Tracking setup' permission).
Overview:
The real-time attendance widget provides managers with instant visibility of staff working statuses (In/Out/On Leave) and shift compliance metrics.
How the Attendance Widget Works:
Automatically categorises employees and tracks working hours with live updates, filtered through three statuses:
Status Categories:

  1. In: Currently working (active timesheet shift)
  2. On Leave: Absent (full/half-day or hour-based leave)
  3. Out: Neither working nor on approved leave

Key Tracking Features:

  • Live hours worked: Today's logged hours (current shifts only)
  • Clock-in history: Expandable shift timestamps
  • Auto-refreshing: Updates every 15 minutes (manual refresh available)

Categorisation Rules:

  • Full-day absence: "On Leave" all day
  • Half-day absence: "On Leave" AM/PM only
  • Hour-based absence: "On Leave" for exact absence period
  • Active shifts: Counts time since clock-in (ignores future entries)

Widget Management:

  • Auto-enabled: Appears for all Time Tracking users
  • Filters: All staff/In only/Out only/On Leave only
  • Removable: Users can hide from dashboard
  • Exclusions: Non-Time Tracking users don't appear

Additional Information:

  • Key terminology:
    • Active shift: Unclosed clock-in period
    • Live hours: Count excludes fixed breaks
  • Prerequisites: Time Tracking must be enabled
  • Tip: Use for rapid shift coverage checks
  • Warning: Future shifts don't affect "In" status
  • Best practice: Combine with break rules for full compliance


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