This guide is for System Administrators (Requires 'System Admin' role and 'System setup' permission).
Overview:
Time Tracking's Time Entry mode controls how employees record working hours, with different methods optimised for various work environments (office, factory, remote etc.).
How Time Entry Modes Work:
Five configuration options determine how users can record time, from full flexibility to restricted QR-code-only entry, with settings that persist across the platform.
Time Entry Mode Options:
- Clocking and Input (Default):
- Full functionality: clock in/out + manual edits
- Allows break/activity entries
- Suitable for most office staff
- Clocking Only:
- Only permits clocking in/out
- No manual edits
- Authorisers retain edit rights
- Suitable for blue-collar workers
- QR Code Clocking Only:
- Requires mobile app QR scanning
- Disables web clock-in
- Removes "Skip" option
- Perfect for location-specific workers
- Input Only:
- Disables all clocking functions
- Pure timesheet entry
- Best for rota-copy users
- Total Hours Only:
- Shows daily totals only
- Disables breaks/activities
- Removes timestamps
- Simplified view
Additional Information:
- Key terminology:
- QR code clocking: Location-verified time clocking
- Copy rota function: Auto-populates timesheets based on rota pattern
- Prerequisites: Time Tracking must be enabled
- Tip: Match entry mode to workforce requirements
- Best practice: Phase changes with user training
- Critical note: Integrations bypass these settings if configured and applicable
- Warning: Changes affect all assigned users immediately