Who this guide is for
System administrators – Requires ‘System Admin’ role and Users permission
Overview
Enable Full day bookings always equal 1 day at the User level so a full working day of absence consistently deducts 1 day from the user’s entitlement.
How “Full day bookings always equal 1 day” Works
When enabled on a user’s entitlement pot (e.g. Holiday), any booking that covers the user’s full working hours for a day will deduct exactly 1 day, regardless of the user’s Hours Per Day (HPD) value. This is useful for part-time or irregular patterns where a full day should still count as one day.
How to Set Up “Full day bookings always equal 1 day”
- Go to Admin tools > Users.
- Find the user and click Edit.
- Open the Entitlements tab.
- On the relevant entitlement pot (e.g. Holiday), click Edit.
- Enable Full day bookings always equal 1 day.
- Click Save User at the top of the page.
Additional Information
- Hours Per Day (HPD): The user’s standard daily working hours; with this setting on, a full-day booking still deducts 1 day even if HPD varies.
- Scope: Applies to day-based booking calculations for the selected pot.
- Requires ‘System Admin’ role and Users permission.
- Warning: User-level settings override Template and Global for this user. Review downstream reporting before and after changes.
- Best practice: Ensure the pot’s Time Unit suits your policy (typically Days) and verify behaviour with a test booking on the user’s rota pattern.
- Tip: Use the search function within the platform to quickly find features or settings.