Who this guide is for: System administrators. Requires 'Holiday Records' or 'Sickness Records' permission.
Overview:
This guide explains how to manually add an absence record in the admin panel.
How Adding Absence Records Works:
Admins can create absence records on behalf of users, useful when employees need assistance or when backdating entries. Records can be set as pre-approved during creation.
How to Add an Absence Record:
- Navigate to Admin Tools > Absence records
- Click + Add New at the top
- Complete required fields:
- Select the User
- Choose the Absence Type
- Enter From Date and To Date
- For hour-based absences: Complete Start Time and End Time
- For day-based absences: Tick Part day and select AM/PM if needed
- Set Authorisation Status (Approved bypasses approval)
- (Optional) Add notes in Details
- Click the Save record or Save and add another in the top right corner of the page
Additional Information:
- Key Terms:
- Part day: Half-day absence (AM or PM)
- Approved Status: Bypasses normal approval workflow
- Requires 'System Admin' with 'Holiday Records' and/or 'Sickness Records' role permissions
- Tip: Use the search function to quickly find users or absence types
- Best Practice: For backdated entries, add explanation in Details
- Warning: Approved records process immediately - verify details before saving
- Note: Days/Hours are calculated automatically after saving