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Time Submission - Configuration

Time Submission is a paid feature that allows you to track the working hours of your team members. To enable this feature, please contact our Customer Success team at customersuccess@e-days.com. 


Once enabled, you will be able to enable and customise the Time Submission, on a Global, Template OR User level.


Please follow the below guides for configuring the Time Submission on a Global level: 

  • Navigate to Admin tools > Admin panel > Global > Time Submission setup.
  • Check the ‘Enable Time Submission’ box.
  • Review and enable the additional settings as required. 
  • Click the Save button.

Please follow the below guides for configuring the Time Submission on a Template level: 

  • Navigate to Admin tools > Admin panel > Users Templates > Locate and edit the template >  Select Time Submission.
  • Check the ‘Enable Time Submission’ box.
  • Review and enable the additional settings as required. 
  • Click the Save button.

Please follow the below guides for configuring the Time Submission on a User level:

  • Navigate to Admin tools > Admin panel > User > Users > Locate and edit the user > Select Time Submission.
  • Check the ‘Enable Time Submission’ box.
  • Review and enable the additional settings as required. 
  • Click the Save button.


When reviewing the Time Submission configuration, we have various settings, for further explanation of each setting, please refer to the below: 

 

Enable Time Submission; this determines whether Time Submission is enabled and can be is submitted. Note that roles also need to be added for the Time Submission section to be visible.


Time entry mode; this allows you to set the entry mode to 'Clocking only' or 'QR code clocking only', users will not be able to add or edit their own time periods, though they will still be able to delete any incorrect entries. When set to 'QR clocking only', users must clock in by scanning QR codes in the edays mobile app. When set to 'Input only', the clocking option is removed universally. For more information, we would recommend reviewing our Time Submission - Time entry mode overview. 


Screenshot for reference: 


Enable Time Submission notifications; this enables all related Time Submission emails, including emails sent to the authoriser for authorisation.


Enable timesheet unlocking; this allows all users to unlock authorised timesheets for all users within their staff record view. If they are a Super User, they will also be able to unlock their own timesheets.


Enable timesheet editing; this allows all users to edit and submit unsubmitted timesheets for all users within their staff record view.


Enable copy from rota button; this allows a user to populate their timesheet from their rota.


Automatically copy from rota; If you are already using the copy rota function, it can now be set to automatically apply to all timesheets, minimising the necessity for your employees to manually verify each time they submit a new timesheet. 


Submission frequency; this determines how frequently timesheets should be submitted for authorisation, either Weekly OR Monthly. 

 

Enable maximum amount per submission; this allows a maximum amount to be set for a weekly or monthly timesheet submission. Once enabled, you will see Maximum amount per submission, this allows you to set the maximum per week OR month. 


Enable maximum amount per day; this allows you to set the maximum number of hours that may be entered for any day on a timesheet submission. Once enabled, you will see Maximum amount per day, this allows you to set the maximum number of hours per day. 


Activities; this allows you to set the activities that staff can record time against.


Additionally, you can customise the Overtime Award to align with your business specifications. This proves beneficial, as it enables you to set up your time tracking system to automatically grant or deduct entitlements based on the recorded time. Upon activation, you'll gain access to further configuration options, as depicted below: 



Finally, we offer a feature that allows you to specify breaks. This functionality empowers you to establish mandatory break time intervals, with the capability to configure up to 5 bands. Within each band, you can define the hours worked and the corresponding required break length.


Example: 


Note: To enable Time Submission from the front end, it may be necessary to activate relevant permissions in the Roles.


We would also recommend reviewing our other guides relating to Time Submission: 

Time Submission - Accrual Pattern Set-up

Time Submission - Enable Breaks

Time Submission - Submitting Digital Clock In / Clock Out

Time Submission - Creating Rota Sync

Time Submission - Creating Activities

Time Submission - Book Activities


We trust that this guide proves instrumental in effectively configuring and utilising Time Submission. Should you have any additional questions, feel free to reach out to our Customer Support team for assistance.

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