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Changing the Hours Per Day - User level

This guide has been created for system administrators.

Specific role permissions may be required, including: Users.


The hours per day setting is used to provide the duration of a 'full' working day. This can be set at the global level and inherited through Template and User levels, or can be set to differing durations for individual templates or users.

When using a day based rota pattern, 'full day' applied to any given day will equal to the hours per day set (or inherited) to the user. 

For example, hours per day could be set as 08:00 (eight hours) and a day based rota pattern of 'Full day', Monday to Friday, could be applied. This would mean that a full working week is 40:00 (forty hours).

Where a user has an hours based rota pattern, day based absences will compare the duration in the rota to the hours per day to result in the actual amount of a day that is being taken.

For example, if a user has an hours per day of 08:00 (eight hours) but a rota working duration of 06:00 (six hours), the absence will be recorded as 0.75 days. For further information about decimals being recorded against day based absences, please click here.

This guide provides the steps required to adjust the hours per day at the User level.

To amend a user's Hours Per Day, please follow the steps below:

  • Navigate to Admin tools > Users
  • Search for the user and click the edit button to the right
  • Select the System tab
  • Amend the value in the Hours Per Day field (as hours:minutes)
  • Click Save Record at the bottom of the page.

If you would like to enlarge the video, please click on it to expand.

Please note: changing a user's hours per day may affect the annual entitlement balance.

Related Guides:

Entitlement - decimals 

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