Who this guide is for
System administrators – Requires ‘System Admin’ role and Absence Types permission
Overview
Set organisation-wide rules for absence durations and booking notice periods at Global level to standardise policies across all users.
How Global Absence Rules (Length & Notice) Work
Global Absence Types settings let you:
- Set Minimum/Maximum Length for a single booking (e.g. 0.5 day minimum, 14 days maximum).
- Set Minimum/Maximum Notice Period in days (negative minimum allows retrospective booking; positive maximum limits how far ahead users can book).
These rules apply to all users unless overridden by Template or User settings.
How to Set Up Global Absence Rules
Go to Admin tools > Admin panel > Global > Absence Types.
Find the absence type (use Search) and click Edit.
In Booking rules (or Min/Max settings), configure:
• Minimum length (e.g. 0.5 for half-day minimum)
• Maximum length (e.g. 14 for two-week maximum)
• Minimum notice period (days) (e.g. -7 allows booking up to 7 days in the past)
• Maximum notice period (days) (e.g. 365 allows booking up to 1 year ahead)Click Save at the top of the page.
Additional Information
- Length limits: Control the size of a single absence booking.
- Notice periods: Control how far before/after the absence date booking is allowed (negative = retrospective).
- Requires ‘System Admin’ role and Absence Types permission.
- Warning:Template and User level override Global. Changes apply immediately.
- Best practice: Set Global defaults first; use Template for departmental variations and User for one-off exceptions.
- Tip: Use the search function within the platform to quickly find features or settings.